Bookkeeping and Accounting for Bus Drivers

Hunting for a bookkeeper and accountant for your bus driving business? We handle your books, so you get more time to concentrate on your routes. Try us for free.

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How Bench works with bus drivers

Make your routes smoother with Bench. We tackle your bookkeeping, income tax prep, and filing needs with precision—leaving you more time to focus on your passengers. Bench is an expert at working with bus drivers.

We get you set up

Our team takes the time to deeply comprehend your operations as a bus driver, respond to your inquiries, assist you in connecting your accounts, and illustrate how Bench functions for you.

We do your bookkeeping

Each month, your bookkeeper categorizes the transactions related to your bus driving business and crafts pertinent financial reports. If any further information is required from you, they’ll promptly reach out.

We deliver tax-ready financials

Our team of experts is well-versed in tax regulations related to the transportation sector and will tailor their approach to your bus driving enterprise's specific requirements.

Here’s why bus drivers like you trust Bench with their bookkeeping and accounting

Get fast, unlimited support from our expert advisors

We'll keep you posted consistently with your bookkeeping updates. Have urgent queries about your driving business' financials that need immediate answers? Rest assured, we'll respond to you within one business day or less.

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screenshot of Bench support app

Guaranteed accuracy in every detail

Our software enables you to automate data entries from most major providers to evade typical errors. We collaborate with service providers like Gusto, Stripe, Shopify, and Square—assuring your financial records as a bus driver are always precise.

See where you’re spending. Make smart decisions

Say goodbye to mountains of paperwork and laborious manual logging—we automate inputs directly from linked accounts. Get insights from one streamlined dashboard, assisting bus driving businesses to effortlessly comprehend their financial wellbeing and make informed strategic choices.

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Bench integrates with your favorite small business tools

We sync seamlessly with your financial accounts and tools to keep your books up-to-date and save you the time and effort of manually uploading documents.

Trusted by 25,000+ American small business owners

“Bench helped me replace QuickBooks, and save about 6 hours per month of horrible accounting work, which is priceless.”

CHRIS RONZIO

CEO, TRAINUAL
“This is the first year where it’s tax season and I don’t feel anxious one bit.”

DR. BUKKY KOLAWOLE

FOUNDER/EXECUTIVE DIRECTOR, RELATIONSHIP HQ
“Bench has lifted a giant weight off my shoulders and freed up my time so I can focus on earning money and working with clients, meetings and calls.”

HEATHER SHOLL

FOUNDER, THE VILLAGES GYM
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We know bookkeeping for bus drivers

Running a bus transportation business comes with unique bookkeeping challenges. Between managing operational expenses, tracking fuel costs, understanding industry-specific employment regulations, juggling multiple sources of income, and staying on top of transport and traffic laws, the financial management aspect can become complex and time-consuming.

Bench Accounting is here to alleviate those burdens. Our industry-specific expertise in the transportation sector means we understand the nuances and complexities of your bookkeeping needs. Whether it's calculating the fluctuating costs of fuel, applying depreciation on your buses, dealing with income from different fare methods—or understanding industry-specific tax laws and deductions like the Highway Use Tax or Passenger Transport Deductions—we've got you covered. Our team of real, human bookkeepers are paired with intuitive software to give you an accurate, detailed view of your financials, allowing you to focus on what you do best - driving your business forward. We do it in an innovative way, redefining bookkeeping for small business owners in the transportation industry.

Simple, straightforward pricing for everything your business needs.

Get bookkeeping, tax prep, advisory, and filing with Bench's powerful, easy-to-use platform.

Choose Plan

Essential

Best for those looking for peace of mind and accurate financials done by professional bookkeepers.
$249/mo

billed annually

Dedicated bookkeeping experts
Accurate monthly books and year-end tax-ready financial packages
P&L, balance sheet and 1099 reporting
Unlimited communication with your bookkeeping team

Premium

Best for those looking for an all-in-one bookkeeping, tax advisory and income tax filing service.
$399/mo

billed annually

Everything in Essential plan
Dedicated team of licensed tax professionals to file your income tax return on time
Annual income tax filing for businesses (partnerships, S corps, C corps)
Annual income tax filing for individuals (sole proprietors, contractors)

Essential

Best for those looking for peace of mind and accurate financials done by professional bookkeepers.
$299/mo

billed monthly

Dedicated bookkeeping experts
Accurate monthly books and year-end tax-ready financial packages
P&L, balance sheet and 1099 reporting
Unlimited communication with your bookkeeping team

Premium

Best for those looking for an all-in-one bookkeeping, tax advisory and income tax filing service.
$499/mo

billed monthly

Everything in Essential plan
Dedicated team of licensed tax professionals to file your income tax return on time
Annual income tax filing for businesses (partnerships, S corps, C corps)
Annual income tax filing for individuals (sole proprietors, contractors)

Frequently Asked Questions

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As a bus driver, what types of expenses can I deduct on my taxes?

As a bus driver, there are several expenses you can potentially deduct on your taxes:

  • Vehicle Expenses: If you use your own vehicle for work, you may be able to deduct expenses like fuel, repairs, insurance, and depreciation.
  • Uniform and Cleaning: If your employer requires you to wear a uniform and does not compensate you for it, you may be able to deduct its cost and the cost to clean it.
  • Union and Professional Dues: If you pay dues to a union or a professional organization, those may also be deductible.
  • Equipment: Any equipment you need to perform your job that's not reimbursed by your employer could potentially be deductible. This might include things like a cell phone used for work, GPS units, safety equipment, etc.

Remember, tax laws and regulations vary widely, and what may be deductible in one situation may not be in another. It's always a good idea to consult with a tax professional or an accountant to ensure you're properly deducting work-related expenses.

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What kinds of bookkeeping records do I need to maintain as a self-employed bus driver?

As a self-employed bus driver, you need to maintain a variety of bookkeeping records to ensure accurate financial reporting and tax calculations. Here are some examples:

  • Income Records: These include all records of the income you earned from your bus driving services.
  • Expense Records: These consist of all costs associated with your bus driving business. It may include fuel, vehicle maintenance, vehicle insurance, license fees, parking fees, and other related costs.
  • Tax Records: Keep track of all tax documents including any receipts or documents related to deductible expenses.
  • Bank and Credit Card Statements: You’ll need these for cross-referencing purposes and they can also serve as proof of income and expenses.
  • Vehicle Usage Log: As a bus driver, you should also keep a log of vehicle usage. The log should include dates, trip details, miles driven, and the purpose of each trip.

Remember, good record keeping is essential for accurate finances and can save you time and hassle during tax season.

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Are there specific financial regulations for bus drivers that I need to be aware of in my accounting?

While bus drivers themselves are not typically subject to specific financial regulations, the transport industry as a whole is heavily regulated. These regulations can indirectly impact a bus driver's finances. If you own a bus or transport company, your accounting may be concerned with specific regulations related to vehicle ownership, licensing, maintenance costs, employee benefits, and more. As these regulations can vary by locality, it can be beneficial to utilize a knowledgeable bookkeeper familiar with your industry.

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Does Bench outsource bookkeeping?

Nope! All bookkeeping is completed in-house.

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Will I have one point of contact?

Your bookkeeper will be your main point of contact, but at times you might hear from another member of your team. This is usually when your bookkeeper goes on vacation, is sick, or otherwise unavailable.

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How much time each month will I have to spend managing my Bench account?

We handle the bookkeeping for you but sometimes we’ll need your input, especially at year-end. On average, expect to spend 15 minutes each month answering questions for your bookkeeper, or uploading supporting docs.

Bookkeeping Services for Bus drivers

Sign up for a Bench trial, and get one month free. If you decide to go with us, we’ll take bookkeeping off your plate—for good.

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