Bookkeeping and Accounting for Groundskeepers

Looking for a bookkeeper and accountant for your groundskeeping business? We handle your financials, so you can keep your focus on maintaining beautiful landscapes. Try us for free.

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How Bench works with groundskeepers

Get your bookkeeping, income tax prep, and filing organized by professionals—powered by one robust platform. Bench collaborates with groundskeepers.

We get you set up

Our team devotes time to comprehending the intricacies of your groundskeeping business, respond to your queries, assist in integrating your accounts, and demonstrate how Bench can simplify your bookkeeping tasks.

We do your bookkeeping

Every month, your dedicated bookkeeper takes care of organizing your groundskeeping business transactions and preparing your financial documents. If they require any additional information from you, they’ll make sure to reach out.

We deliver tax-ready financials

Our team of experts is well-acquainted with the specific tax regulations relevant to groundskeeping businesses and will tailor their approach to your company's distinct requirements.

Here’s why groundskeepers like you trust Bench with their bookkeeping and accounting

Get fast, unlimited support from our expert advisors

We'll consistently connect with you providing bookkeeping updates tailored for your groundskeeping business. Got burning queries that simply can't wait? Trust that we will respond to you in one business day or less.

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Guaranteed accuracy in every detail

Our platform enables effortless data automation from industry-leading providers, eliminating common human errors. We collaborate with top players like Gusto, Stripe, Shopify, and Square, ensuring your financial records are constantly precise. Tailored specifically for groundskeeping businesses, Bench Accounting simplifies your bookkeeping process while you focus on maintaining immaculate landscapes.

See where you’re spending. Make smart decisions

Say farewell to mountains of receipts and labor-intensive manual record-keeping—we automate entries directly from interconnected accounts. Gain insights from a singular, central dashboard so you can swiftly comprehend the financial state of your groundskeeping company and make tactical choices.

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Bench integrates with your favorite small business tools

We sync seamlessly with your financial accounts and tools to keep your books up-to-date and save you the time and effort of manually uploading documents.

Trusted by 25,000+ American small business owners

“Bench helped me replace QuickBooks, and save about 6 hours per month of horrible accounting work, which is priceless.”

CHRIS RONZIO

CEO, TRAINUAL
“This is the first year where it’s tax season and I don’t feel anxious one bit.”

DR. BUKKY KOLAWOLE

FOUNDER/EXECUTIVE DIRECTOR, RELATIONSHIP HQ
“Bench has lifted a giant weight off my shoulders and freed up my time so I can focus on earning money and working with clients, meetings and calls.”

HEATHER SHOLL

FOUNDER, THE VILLAGES GYM
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We know bookkeeping for groundskeepers

For groundskeepers and grounds maintenance professionals, keeping track of financial transactions, invoicing, and expenses can be time-consuming and complex. With various tasks such as landscape installation, maintenance services, and potentially even selling plants or gardening products, the cash flow can be challenging to manage. Bench provides industry-specific online bookkeeping services tailored to the needs of groundskeepers. We take this daunting task off your hands and ensure accurate financial records. Our knowledgeable team understands the nuances of tax laws related to groundskeeping, such as deductions for tools, travel, business-related expenses, and potential sales tax for goods sold.

Managing taxes and maintaining comprehensive bookkeeping is integral for groundskeepers, especially considering the seasonal variations in revenue. With Bench, these tasks are handled by seasoned bookkeepers who are well-versed in the unique accounting standards of this field. For instance, they know when and how to capitalize on the IRS Section 179 deduction, which allows businesses to deduct the full purchase price of qualifying equipment bought during a tax year. Utilizing intuitive software paired with real, human interaction, Bench streamlines bookkeeping, ensuring that you are tax compliant and equipped with valuable financial insights to guide your business decisions.

Simple, straightforward pricing for everything your business needs.

Get bookkeeping, tax prep, advisory, and filing with Bench's powerful, easy-to-use platform.

Choose Plan

Essential

Best for those looking for peace of mind and accurate financials done by professional bookkeepers.
$249/mo

billed annually

Dedicated bookkeeping experts
Accurate monthly books and year-end tax-ready financial packages
P&L, balance sheet and 1099 reporting
Unlimited communication with your bookkeeping team

Premium

Best for those looking for an all-in-one bookkeeping, tax advisory and income tax filing service.
$399/mo

billed annually

Everything in Essential plan
Dedicated team of licensed tax professionals to file your income tax return on time
Annual income tax filing for businesses (partnerships, S corps, C corps)
Annual income tax filing for individuals (sole proprietors, contractors)

Essential

Best for those looking for peace of mind and accurate financials done by professional bookkeepers.
$299/mo

billed monthly

Dedicated bookkeeping experts
Accurate monthly books and year-end tax-ready financial packages
P&L, balance sheet and 1099 reporting
Unlimited communication with your bookkeeping team

Premium

Best for those looking for an all-in-one bookkeeping, tax advisory and income tax filing service.
$499/mo

billed monthly

Everything in Essential plan
Dedicated team of licensed tax professionals to file your income tax return on time
Annual income tax filing for businesses (partnerships, S corps, C corps)
Annual income tax filing for individuals (sole proprietors, contractors)

Frequently Asked Questions

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What specific expenses can I write off as tax deductions in the groundskeeping industry?

There are numerous expenses that can be written off as tax deductions in the groundskeeping industry. Here are a few examples:

  • Equipment and Supplies: Expenses for equipment such as lawnmowers, trimmers, and other landscaping tools, as well as supplies like fertilizer, seed, and soil can potentially be written off.
  • Vehicle Expenses: If you're using a vehicle specifically for your groundskeeping work, you may be able to deduct costs related to its operation, including gas, maintenance, and depreciation.
  • Business Insurance: Insurance premiums for policies on your equipment or liability coverage for your business could also count as a deductible expense.
  • Advertising: Funds spent advertising your services, whether online, in print, or through other mediums, could be tax-deductible.
  • Training and Licenses: If you have to pay for ongoing education, professional training, or licensing fees, these could potentially be written off.

Please note that this list is not exhaustive, and the specifics can vary based on your business and location. It's advised to always consult with a professional accountant or tax advisor to ensure that you're correctly documenting and claiming your business expenses.

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How does accounting for a groundskeeping business manage seasonal income fluctuations?

Accounting for a groundskeeping business can effectively manage seasonal income fluctuations in several ways. A robust accounting system or the assistance of a professional bookkeeper can help create accurate financial projections based on historical data. This allows the business to anticipate income spikes and drops throughout the year, and budget accordingly.

Income Smoothing is another common strategy, where the business will set aside surplus income in high-earning months to cover expenses during lean months. Alternatively, the business might also use these forecasts to better time major business expenses or investments.

Effective accounting can also help plan for tax obligations, avoiding unexpected tax debts, or potential penalties for inaccurate estimations. In summary, proper accounting practices provide a way for a groundskeeping business to stabilize their finances, despite the seasonal nature of their income.

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What kind of bookkeeping practices should I follow for equipment repair, maintenance, and depreciation in the groundskeeping industry?

For those in the groundskeeping industry, your financial records should reflect the expenses, repair costs, and depreciation associated with your equipment. Here's a general guideline:

  • Equipment Expenses: When you purchase groundskeeping equipment, it should be logged as an asset in your books. The purchase price, sales taxes, and delivery charges are all part of the initial cost.
  • Repairs & Maintenance: Regular maintenance costs and repair expenditures for your groundmaintenance equipment are generally considered immediate business expenses and can be deducted in the year they are incurred.
  • Depreciation: Most groundskeeping equipment will depreciate over time. This depreciation can be logged as an expense, gradually reducing the value of the asset on your books. The method and time period for equipment depreciation may vary per tax laws in your region. It's best to consult with a bookkeeper or accountant to ensure you are correctly calculating and recording depreciation.

These are just general suggestions, Financial laws can vary greatly, so it's always a good idea to work with a professional bookkeeper who is familiar with your specific industry and the laws of your region.

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Does Bench outsource bookkeeping?

Nope! All bookkeeping is completed in-house.

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Will I have one point of contact?

Your bookkeeper will be your main point of contact, but at times you might hear from another member of your team. This is usually when your bookkeeper goes on vacation, is sick, or otherwise unavailable.

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How much time each month will I have to spend managing my Bench account?

We handle the bookkeeping for you but sometimes we’ll need your input, especially at year-end. On average, expect to spend 15 minutes each month answering questions for your bookkeeper, or uploading supporting docs.

Bookkeeping Services for Groundskeepers

Sign up for a Bench trial, and get one month free. If you decide to go with us, we’ll take bookkeeping off your plate—for good.

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No credit card required. By clicking ‘Start a Free Trial’, I agree to Bench’s Terms & Privacy Policy.