Bookkeeping and Accounting for Orthodontists

Looking for a bookkeeper and accountant for your orthodontics practice? We manage your books, so you can dedicate more time to perfecting smiles. Try us for free.

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How Bench works with orthodontists

Optimize your orthodontics practice with Bench. Expert bookkeeping, income tax prep and filing—supported by one robust platform. Bench works seamlessly with orthodontists.

We get you set up

Our team invests quality time to thoroughly understand your orthodontic practice, respond to your queries, assist you in linking your accounts, and guide you through how Bench fits seamlessly into your business operations.

We do your bookkeeping

Each month, your dedicated bookkeeper organizes your orthodontic practice's transactions and prepares financial reports. If they need any additional information from you, they'll reach out promptly.

We deliver tax-ready financials

Our team of experts is adept with the specialized tax rules that apply to orthodontists and they will tailor their approach to meet your practice's unique requirements.

Here’s why orthodontists like you trust Bench with their bookkeeping and accounting

Get fast, unlimited support from our expert advisors

At Bench Accounting, we're committed to providing regular updates on your orthodontic practice's bookkeeping affairs. Have urgent inquiries that demand immediate attention? We guarantee a response within one business day or less.

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screenshot of Bench support app

Guaranteed accuracy in every detail

At Bench Accounting, we offer specialized bookkeeping solutions for orthodontists. Our platform seamlessly integrates with most major providers, automating data inputs to prevent errors that often occur with manual entry. We work closely with esteemed partners like Gusto, Stripe, Shopify, and Square—ensuring your financial records are always precise. Trust in Bench to manage your orthodontic practice's finances with utmost accuracy.

See where you’re spending. Make smart decisions

Say goodbye to heaps of financial paperwork and laborious manual tracking in your orthodontic practice—we automate monetary inputs directly from your linked accounts. Gain insights from one unified dashboard so you can conveniently understand the financial health of your orthodontic business and make strategic economic decisions.

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Bench integrates with your favorite small business tools

We sync seamlessly with your financial accounts and tools to keep your books up-to-date and save you the time and effort of manually uploading documents.

Trusted by 25,000+ American small business owners

“Bench helped me replace QuickBooks, and save about 6 hours per month of horrible accounting work, which is priceless.”

CHRIS RONZIO

CEO, TRAINUAL
“This is the first year where it’s tax season and I don’t feel anxious one bit.”

DR. BUKKY KOLAWOLE

FOUNDER/EXECUTIVE DIRECTOR, RELATIONSHIP HQ
“Bench has lifted a giant weight off my shoulders and freed up my time so I can focus on earning money and working with clients, meetings and calls.”

HEATHER SHOLL

FOUNDER, THE VILLAGES GYM
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We know bookkeeping for orthodontists

Bench understands that running an orthodontic practice can be incredibly demanding, taking up the time and energy you would rather dedicate to patients' care. Instead of dealing with the complexities of your financials, let Bench handle your bookkeeping, ensuring that your practice is accurately tracking and managing its revenue, expenses, and taxes. We understand unique industry-specific challenges like managing high equipment costs, depreciation, orthodontic-specific tax deductions, and varying payment structures from patients and insurance companies. By combining our intuitive software with real, human bookkeepers, we make sure your books are always up-to-date and accurate, giving you peace of mind.

But it goes beyond just bookkeeping. At Bench, we are committed to guiding orthodontic practices through the complex world of taxes and regulatory laws. Our team of experts is familiar with the intricacies of tax laws and deductions specific to the orthodontics industry, from the tax nuances of operating in multiple locations to claiming deductions on the latest orthodontic technological equipment. They will work with you to ensure all your data is correctly classified and meet your tax obligations. We strive to provide orthodontic professionals the financial clarity that allows them to focus solely on creating beautiful smiles, knowing that their bookkeeping is in trusted hands.

Simple, straightforward pricing for everything your business needs.

Get bookkeeping, tax prep, advisory, and filing with Bench's powerful, easy-to-use platform.

Choose Plan

Essential

Best for those looking for peace of mind and accurate financials done by professional bookkeepers.
$249/mo

billed annually

Dedicated bookkeeping experts
Accurate monthly books and year-end tax-ready financial packages
P&L, balance sheet and 1099 reporting
Unlimited communication with your bookkeeping team

Premium

Best for those looking for an all-in-one bookkeeping, tax advisory and income tax filing service.
$399/mo

billed annually

Everything in Essential plan
Dedicated team of licensed tax professionals to file your income tax return on time
Annual income tax filing for businesses (partnerships, S corps, C corps)
Annual income tax filing for individuals (sole proprietors, contractors)

Essential

Best for those looking for peace of mind and accurate financials done by professional bookkeepers.
$299/mo

billed monthly

Dedicated bookkeeping experts
Accurate monthly books and year-end tax-ready financial packages
P&L, balance sheet and 1099 reporting
Unlimited communication with your bookkeeping team

Premium

Best for those looking for an all-in-one bookkeeping, tax advisory and income tax filing service.
$499/mo

billed monthly

Everything in Essential plan
Dedicated team of licensed tax professionals to file your income tax return on time
Annual income tax filing for businesses (partnerships, S corps, C corps)
Annual income tax filing for individuals (sole proprietors, contractors)

Frequently Asked Questions

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What specific accounting considerations should I keep in mind as an orthodontist running a private practice?

As an orthodontist running a private practice, there are several specific accounting considerations you should keep in mind.

  • Operational Costs: You need a full understanding of your regular expenses, including staffing costs, office rent, utilities, and equipment maintenance among others. Proper bookkeeping will ensure these are tracked accurately.
  • Treatment Pricing: You should be able to accurately account for the costs related to each patient's treatment, factoring in your time, materials used, and overhead costs, to help determine suitable pricing.
  • Insurance and Patient Billing: Orthodontic practices often bill insurance companies on behalf of their patients. You'll need a robust system to accurately track these transactions and ensure correct payment.
  • Tax Planning: As with any business, it's essential to keep accurate records for all income and expenses. This will not only help you understand your business's financial health but also ensure that you're prepared for tax time.

Consider hiring a professional bookkeeper with experience in healthcare practices to handle these matters, so you can focus on providing your patients with the best orthodontic care.

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How can Bench Accounting assist with the bookkeeping challenges unique to the orthodontics industry?

Bench Accounting has a wealth of experience in providing specific bookkeeping solutions for the orthodontics industry. We understand the unique financial intricacies of your industry — from managing recurring billing for patient orthodontic plans, tracking dental supply costs, to the financial aspects of running a medical office. Our team of experienced bookkeepers will take the time to learn about your practice, so we can tailor our services to your specific needs, thereby helping you increase financial productivity and business growth.

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How can I effectively manage and record patient payments, insurance payments, and reimbursements in my orthodontics practice?

Managing and recording patient payments, insurance payments, and reimbursements in your orthodontics practice can be a complex task. Here are some effective methods:

  1. Implement an Efficient Bookkeeping System: An effective bookkeeping system, either manual or digital, is crucial for recording and tracking payments. A digital system or software is highly recommended for efficiency and accuracy.
  2. Understand the Basics of Medical Billing: Being familiar with the terms and procedures used in medical billing can help streamline your recording process. This includes knowledge on coding procedures, claim processes, insurance terms, etc.
  3. Establish Clear Payment Policies: Clear payment policies ensure you and your patients know when payments are expected. This includes upfront payments, payment plants, late fees, etc.
  4. Hire a Professional: Hiring a professional bookkeeper with experience in the healthcare field can save you time and prevent costly mistakes. They can handle all aspects of managing and recording your practice's finances.

At Bench Accounting, we offer professional bookkeeping services tailored to the needs of orthodontics practices. We can help you manage and record patient payments, insurance payments, and reimbursements effectively and efficiently. Contact us today to learn more!

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Does Bench outsource bookkeeping?

Nope! All bookkeeping is completed in-house.

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Will I have one point of contact?

Your bookkeeper will be your main point of contact, but at times you might hear from another member of your team. This is usually when your bookkeeper goes on vacation, is sick, or otherwise unavailable.

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How much time each month will I have to spend managing my Bench account?

We handle the bookkeeping for you but sometimes we’ll need your input, especially at year-end. On average, expect to spend 15 minutes each month answering questions for your bookkeeper, or uploading supporting docs.

Bookkeeping Services for Orthodontists

Sign up for a Bench trial, and get one month free. If you decide to go with us, we’ll take bookkeeping off your plate—for good.

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