Bookkeeping and Accounting for Tour Guides

Searching for a bookkeeper and accountant for your tour guide business? We take care of your accounts, allowing you more time to concentrate on creating unforgettable experiences. Try us for free.

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How Bench works with tour guides

Embark on a journey to stress-free financials with Bench. We handle your bookkeeping, income tax prep, and filing so you can focus on leading adventures, just like tour guides. Bench works in harmony with your operations and unique needs.

We get you set up

Our specialists invest the time to thoroughly comprehend your tour guide business, address your queries, assist you in syncing your accounts, and demonstrate how Bench can streamline your processes.

We do your bookkeeping

Each month, your bookkeeper categorizes your tour guide business transactions and compiles financial reports. If any additional information is needed from you, they’ll reach out promptly.

We deliver tax-ready financials

Our team of experts is well-versed with the tax laws pertinent to the tour guide industry and will tailor their methods to suit your business' distinctive requirements.

Here’s why tour guides like you trust Bench with their bookkeeping and accounting

Get fast, unlimited support from our expert advisors

At Bench Accounting, we'll stay in constant contact to provide updates on your bookkeeping status. Got urgent questions that can't wait when you're on the go? We guarantee a response within one business day or less, ensuring your tour guide business never misses a beat.

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screenshot of Bench support app

Guaranteed accuracy in every detail

Our platform provides seamless data integration from most renowned providers, ensuring your bookkeeping is error-free. We collaborate with industry leaders like Gusto, Stripe, Shopify, and Square—making sure your tour guiding business finances are always spot on.

See where you’re spending. Make smart decisions

Bid farewell to heaps of paperwork and draining manual record-keeping we streamline data directly from linked accounts. Get insights from a single central dashboard so you can effortlessly grasp the financial health of your tour guiding business and make calculated decisions.

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Bench integrates with your favorite small business tools

We sync seamlessly with your financial accounts and tools to keep your books up-to-date and save you the time and effort of manually uploading documents.

Trusted by 25,000+ American small business owners

“Bench helped me replace QuickBooks, and save about 6 hours per month of horrible accounting work, which is priceless.”

CHRIS RONZIO

CEO, TRAINUAL
“This is the first year where it’s tax season and I don’t feel anxious one bit.”

DR. BUKKY KOLAWOLE

FOUNDER/EXECUTIVE DIRECTOR, RELATIONSHIP HQ
“Bench has lifted a giant weight off my shoulders and freed up my time so I can focus on earning money and working with clients, meetings and calls.”

HEATHER SHOLL

FOUNDER, THE VILLAGES GYM
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We know bookkeeping for tour guides

As a tour guide, your time should be spent on crafting unforgettable experiences for your clients, not on the complexities of bookkeeping or tax preparation. With Bench Accounting, you can turn over your bookkeeping needs with confidence to our skilled professionals who are familiar with the specific laws, taxes, and financial issues unique to your industry. Whether handling irregular seasonal income, correctly categorizing various tour packages expenditures, or navigating the nuances of travel tax laws, our team can help – providing you with more time to focus on what matters most, your clients.

We take a unique and innovative approach towards bookkeeping – combining robust, intuitive software with a team of real, human bookkeepers. This mix allows us to provide high level, personalized service while reducing errors and increasing efficiency. Not only will we handle your day-to-day bookkeeping tasks, but we can also assist you in preparing your tax returns and strategizing for the future of your tour guiding business. Working with Bench, you'll not only save time and reduce stress, but you'll gain insights into your business's financial health that can help in optimizing profitability and growth. Enjoy peace of mind knowing your finances are in safe hands with Bench.

Simple, straightforward pricing for everything your business needs.

Get bookkeeping, tax prep, advisory, and filing with Bench's powerful, easy-to-use platform.

Choose Plan

Essential

Best for those looking for peace of mind and accurate financials done by professional bookkeepers.
$249/mo

billed annually

Dedicated bookkeeping experts
Accurate monthly books and year-end tax-ready financial packages
P&L, balance sheet and 1099 reporting
Unlimited communication with your bookkeeping team

Premium

Best for those looking for an all-in-one bookkeeping, tax advisory and income tax filing service.
$399/mo

billed annually

Everything in Essential plan
Dedicated team of licensed tax professionals to file your income tax return on time
Annual income tax filing for businesses (partnerships, S corps, C corps)
Annual income tax filing for individuals (sole proprietors, contractors)

Essential

Best for those looking for peace of mind and accurate financials done by professional bookkeepers.
$299/mo

billed monthly

Dedicated bookkeeping experts
Accurate monthly books and year-end tax-ready financial packages
P&L, balance sheet and 1099 reporting
Unlimited communication with your bookkeeping team

Premium

Best for those looking for an all-in-one bookkeeping, tax advisory and income tax filing service.
$499/mo

billed monthly

Everything in Essential plan
Dedicated team of licensed tax professionals to file your income tax return on time
Annual income tax filing for businesses (partnerships, S corps, C corps)
Annual income tax filing for individuals (sole proprietors, contractors)

Frequently Asked Questions

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What kind of expenses can I claim as a tour guide for tax deductions?

As a tour guide, you can claim several types of expenses for tax deductions. These might include:

  • Travel expenses for the tours you conduct, such as plane tickets, train fare, mileage for personal vehicles, food and accommodations.
  • Any fees or costs associated with education and training related to the tour industry.
  • Purchases of necessary equipment and tools for your job, like electronic devices, professional attire, as well as maintenance and repair costs.
  • Marketing and advertising costs to promote your tours.
  • Fees for necessary permits or licenses.

However, it's essential to note that tax regulations might vary depending on your location. Therefore, it's highly recommended to consult with a tax or accounting professional to ensure you're claiming all eligible deductions and compliance with applicable laws.

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How do I manage income from different sources, such as individual payments, package deals, or tips?

Managing income from diverse sources can be complex, but it is crucial to maintaining accurate financial records. Here are a few steps you can take:

  • Separate your Income: Keep a distinct record for individual payments, package deals, or tips to prevent any confusion at the end of the fiscal year.
  • Use Accounting Software: Consider using accounting software that is designed to track income from different sources, to streamline your bookkeeping process.
  • Hire a Professional: If you're finding it difficult or time-consuming to manage your income, you may want to consider hiring a bookkeeper. A professional can take care of tracking and organizing your income, allowing you to focus more on your business.

Bench Accounting is well-equipped to handle the bookkeeping needs for a variety of professions and industries. Through our professional services, we can manage income from different sources and ensure your books are always up to date.

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What's the best way to handle bookkeeping for travel and accommodation expenses when I'm touring?

The best way to handle bookkeeping for travel and accommodation expenses while touring is to stay organized and keep track of all transactions - no matter how small. Carry a separate envelop or bag to store all business-related receipts. Also, make use of modern bookkeeping software that allows you to enter expenses on-the-go. This software often comes with features to categorize expenses, makes it easy to distinguish personal expenses from business ones, and saves a lot of time when it comes to tax preparation. Remember to record meals, lodging, mileage, airfare, and all other expenses linked to your business activities while touring. This detailed record keeping will ensure accuracy when you return and begin the process of reconciling the tour's expenses. You could also consider hiring a professional bookkeeper to help with keeping your records up-to-date and accurate.

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Does Bench outsource bookkeeping?

Nope! All bookkeeping is completed in-house.

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Will I have one point of contact?

Your bookkeeper will be your main point of contact, but at times you might hear from another member of your team. This is usually when your bookkeeper goes on vacation, is sick, or otherwise unavailable.

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How much time each month will I have to spend managing my Bench account?

We handle the bookkeeping for you but sometimes we’ll need your input, especially at year-end. On average, expect to spend 15 minutes each month answering questions for your bookkeeper, or uploading supporting docs.

Bookkeeping Services for Tour Guides

Sign up for a Bench trial, and get one month free. If you decide to go with us, we’ll take bookkeeping off your plate—for good.

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