Bookkeeping and Accounting for Catering Services

Searching for a bookkeeper and accountant for your catering business? With Bench Accounting, we manage your books so you can put more time into creating unforgettable culinary experiences. Try us for free.

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How Bench works with catering services

Serve stress-free with your bookkeeping, income tax prep, and filing all taken care of by experts—powered by an efficient platform. Bench works seamlessly with catering services.

We get you set up

Our team invests time in thoroughly understanding your catering business, answering any inquiries, assisting in setting up your accounts, and demonstrating how Bench works in your context.

We do your bookkeeping

Each month, your personal bookkeeper organizes all your catering service transactions and prepare comprehensive financial reports. If they require any additional information from you, they’ll promptly reach out.

We deliver tax-ready financials

Our team of experts understands the specific tax guidelines related to catering services and will personalize their approach to meet your business' distinct needs.

Here’s why catering services like you trust Bench with their bookkeeping and accounting

Get fast, unlimited support from our expert advisors

We'll communicate frequently with finance updates catered to your business. Have urgent inquiries that just can't be put off? Rest assured, our team will respond to you in one business day or less.

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Guaranteed accuracy in every detail

Our platform enables seamless automation of data inputs from the majority of major providers, minimizing typical financial errors. We've teamed up with key players such as Gusto, Stripe, Shopify, and Square. This ensures that your catering service's finances are consistently reliable.

See where you’re spending. Make smart decisions

Say farewell to mountains of invoices and the tedium of manual record-keeping—Bench Accounting automates data directly from your connected accounts. Gain insights from a unified dashboard to effortlessly grasp the financial stability of your catering business and make enlightened decisions.

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Bench integrates with your favorite small business tools

We sync seamlessly with your financial accounts and tools to keep your books up-to-date and save you the time and effort of manually uploading documents.

Trusted by 25,000+ American small business owners

“Bench helped me replace QuickBooks, and save about 6 hours per month of horrible accounting work, which is priceless.”

CHRIS RONZIO

CEO, TRAINUAL
“This is the first year where it’s tax season and I don’t feel anxious one bit.”

DR. BUKKY KOLAWOLE

FOUNDER/EXECUTIVE DIRECTOR, RELATIONSHIP HQ
“Bench has lifted a giant weight off my shoulders and freed up my time so I can focus on earning money and working with clients, meetings and calls.”

HEATHER SHOLL

FOUNDER, THE VILLAGES GYM
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We know bookkeeping for catering services

Navigating the financial landscape of the catering business can be overwhelming, particularly when it comes to industry-specific taxes and laws. With varying taxes imposed on perishable food items, different categories of service charges, and complex tipping laws, managing money can quickly become a recipe for disaster. That's where Bench comes into play. We understand the ins and outs of the catering world, are well-versed in its unique laws and taxes and are equipped to handle any bookkeeping challenges you might face.

Indeed, at Bench we take care of all your bookkeeping and tax needs, so you can focus on creating delectable dishes and memorable experiences for your customers. Leveraging intuitive software, we streamline the financial side of your business, ensuring your books are up-to-date and accurate. But we do much more than just provide impeccable software. We match you with a team of human bookkeepers who bring with them extensive industry knowledge and experience. They not only keep your books tax-ready but also provide tailored financial insights to help you make smarter business decisions. So, whether you are grappling with food and beverage tax or navigating the nuances of worker classification, Bench has you covered.

Simple, straightforward pricing for everything your business needs.

Get bookkeeping, tax prep, advisory, and filing with Bench's powerful, easy-to-use platform.

Choose Plan

Essential

Best for those looking for peace of mind and accurate financials done by professional bookkeepers.
$249/mo

billed annually

Dedicated bookkeeping experts
Accurate monthly books and year-end tax-ready financial packages
P&L, balance sheet and 1099 reporting
Unlimited communication with your bookkeeping team

Premium

Best for those looking for an all-in-one bookkeeping, tax advisory and income tax filing service.
$399/mo

billed annually

Everything in Essential plan
Dedicated team of licensed tax professionals to file your income tax return on time
Annual income tax filing for businesses (partnerships, S corps, C corps)
Annual income tax filing for individuals (sole proprietors, contractors)

Essential

Best for those looking for peace of mind and accurate financials done by professional bookkeepers.
$299/mo

billed monthly

Dedicated bookkeeping experts
Accurate monthly books and year-end tax-ready financial packages
P&L, balance sheet and 1099 reporting
Unlimited communication with your bookkeeping team

Premium

Best for those looking for an all-in-one bookkeeping, tax advisory and income tax filing service.
$499/mo

billed monthly

Everything in Essential plan
Dedicated team of licensed tax professionals to file your income tax return on time
Annual income tax filing for businesses (partnerships, S corps, C corps)
Annual income tax filing for individuals (sole proprietors, contractors)

Frequently Asked Questions

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What specific expenses can I claim as tax deductions for my catering service business?

As a catering service business owner, you'll be able to claim a variety of business expenses for tax purposes. Common tax deductions for caterers include:

  • Kitchen equipment and supplies: Anything you buy to use in your catering business, such as ovens, serving platters, utensils, and other kitchen equipment, can be claimed as a tax deduction. This also includes consumable supplies like napkins or plastic utensils.
  • Food and ingredients costs: The cost of food and ingredients used to prepare meals for your clients can be claimed as tax deductions.
  • Business insurance: The cost of business insurance that covers your catering business can be deducted from your taxes.
  • Vehicle expenses: If you use a vehicle for business purposes, such as delivering food to your clients, you can claim related expenses such as fuel, maintenance, and insurance.
  • Marketing and advertising expenses: If you advertise your catering services online, in print, or through other platforms, these marketing costs can be claimed as tax deductions.
  • Employee wages and benefits: If you have employees, you’re able to deduct their wages as well as any benefits you offer.

Please note that tax laws can change and vary by location, so it's always a good idea to consult with a professional tax advisor to ensure you're taking advantage of all possible deductions for your catering business.

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How should I handle the accounting for large events where payments are made in installments?

Handling the accounting for large events where payments are made in installments involves a proper system in place to track all the incoming payments. Here are a few steps you could take:

  1. Set up a reliable and automated bookkeeping system: This system should be capable of tracking all installment payments, including when they are due and when they are received.
  2. Record each payment as a partial payment towards the total cost: Each payment should be recorded separately to avoid confusing the total amount still owed.
  3. Always issue receipts: Upon receiving each installment, always issue a receipt to the payee. This serves as a record for both you and them.
  4. Follow up on late payments: Have a mechanism in place to follow up on any late payments to ensure your financial records are up-to-date.

In addition, you might consider hiring a professional bookkeeper to handle these tasks, as they can provide valuable insight and save you time and effort.

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What is the best method to track and manage inventory for my catering business?

The best method to track and manage inventory for your catering business is to utilise a reliable inventory management system. This type of system can help prevent overstocking or understocking of items. It not only tracks the incoming and outgoing goods but also provides real-time data and analytics. Some popular options include systems like QuickBooks or Zoho Inventory that specifically cater to businesses like yours. They offer features such as barcoding, order management, and automatic reordering. Remember, effective inventory management can save you money and allow your catering business to operate more efficiently.

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Does Bench outsource bookkeeping?

Nope! All bookkeeping is completed in-house.

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Will I have one point of contact?

Your bookkeeper will be your main point of contact, but at times you might hear from another member of your team. This is usually when your bookkeeper goes on vacation, is sick, or otherwise unavailable.

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How much time each month will I have to spend managing my Bench account?

We handle the bookkeeping for you but sometimes we’ll need your input, especially at year-end. On average, expect to spend 15 minutes each month answering questions for your bookkeeper, or uploading supporting docs.

Bookkeeping Services for Catering Services

Sign up for a Bench trial, and get one month free. If you decide to go with us, we’ll take bookkeeping off your plate—for good.

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