Bookkeeping and Accounting for Event Planners

Looking for a bookkeeper and accountant for your event planning business? We handle your books, so you get more time to focus on creating unforgettable experiences. Try us for free.

Oops! Something went wrong while submitting the form.

No credit card required. By clicking ‘Get Started’, I agree to Bench’s Terms & Privacy Policy.

How Bench works with event planners

Get your bookkeeping, income tax prep, and event-related financials handled by experts—backed by one robust platform. Bench works with event planners.

We get you set up

Our team dedicates time to fully grasp your event planning business, answer all your queries, assist in syncing your accounts, and guide you on how Bench functions.

We do your bookkeeping

Every month, your dedicated bookkeeper categorizes your event planning transactions and crafts comprehensive financial statements. If they require any additional information from you, they'll promptly reach out.

We deliver tax-ready financials

Our squad of experts is well-versed with the specific tax regulations that apply to event planners and will tailor their method to the distinctive requisites of your business.

Here’s why event planners like you trust Bench with their bookkeeping and accounting

Get fast, unlimited support from our expert advisors

With Bench Accounting, you'll receive routine updates about your event planning business's bookkeeping. Should you have urgent queries that simply can't be postponed? No worries, we assure to respond within one business day or less.

women with headset and laptop sitting on the couch
screenshot of Bench support app

Guaranteed accuracy in every detail

Our software empowers you to automate data entries from top industry providers, eliminating common errors. We collaborate with major partners such as Gusto, Stripe, Shopify, and Square—thus ensuring impeccable financial accuracy for your event planning business.

See where you’re spending. Make smart decisions

Kiss endless receipts and labor-intensive manual tracking goodbye—we automate details directly from your linked accounts. Gain insights from a unified dashboard allowing you to effortlessly comprehend your event planning business's health and make data-driven decisions.

people doing their bookkeeping at a table

Bench integrates with your favorite small business tools

We sync seamlessly with your financial accounts and tools to keep your books up-to-date and save you the time and effort of manually uploading documents.

Trusted by 25,000+ American small business owners

“Bench helped me replace QuickBooks, and save about 6 hours per month of horrible accounting work, which is priceless.”

CHRIS RONZIO

CEO, TRAINUAL
“This is the first year where it’s tax season and I don’t feel anxious one bit.”

DR. BUKKY KOLAWOLE

FOUNDER/EXECUTIVE DIRECTOR, RELATIONSHIP HQ
“Bench has lifted a giant weight off my shoulders and freed up my time so I can focus on earning money and working with clients, meetings and calls.”

HEATHER SHOLL

FOUNDER, THE VILLAGES GYM
Trust Pilot review previewCapterra review previewG2 review previewGetApp review preview

We know bookkeeping for event planners

Event planning is a creatively demanding industry, dealing with a myriad variety of expenses, from venue rentals to catering costs. From fluctuating income seasons to industry-specific tax deductions - such as event promotion and business travel costs; managing the financial side of things can be as complicated as planning the event itself. Bench bookkeeping offers seamless financial management solutions for event planners, providing a service that is tailored to recognize the industry-specific intricacies and common bookkeeping problems often encountered in this field.

Our unique blend of intuitive software and real, human bookkeepers ensures that managing finance becomes a less daunting task for event organizers, allowing them to focus on bringing their event ideas to life. Our expert team handles everything from tracking your financial transactions, categorizing expenses, to preparing detailed monthly financial reports and year-end financials. As an event planner, dealing with aggressive deadlines and coordinating a myriad of details is routine. With Bench, no longer do tax deadlines need to add to these pressures. We guide you through every detail of tax season, making sure you claim every tax deduction you’re entitled to, helping you get your maximum tax return. Bench does it all with an understanding of the unique laws and taxes related to the event planning industry.

Simple, straightforward pricing for everything your business needs.

Get bookkeeping, tax prep, advisory, and filing with Bench's powerful, easy-to-use platform.

Choose Plan

Essential

Best for those looking for peace of mind and accurate financials done by professional bookkeepers.
$249/mo

billed annually

Dedicated bookkeeping experts
Accurate monthly books and year-end tax-ready financial packages
P&L, balance sheet and 1099 reporting
Unlimited communication with your bookkeeping team

Premium

Best for those looking for an all-in-one bookkeeping, tax advisory and income tax filing service.
$399/mo

billed annually

Everything in Essential plan
Dedicated team of licensed tax professionals to file your income tax return on time
Annual income tax filing for businesses (partnerships, S corps, C corps)
Annual income tax filing for individuals (sole proprietors, contractors)

Essential

Best for those looking for peace of mind and accurate financials done by professional bookkeepers.
$299/mo

billed monthly

Dedicated bookkeeping experts
Accurate monthly books and year-end tax-ready financial packages
P&L, balance sheet and 1099 reporting
Unlimited communication with your bookkeeping team

Premium

Best for those looking for an all-in-one bookkeeping, tax advisory and income tax filing service.
$499/mo

billed monthly

Everything in Essential plan
Dedicated team of licensed tax professionals to file your income tax return on time
Annual income tax filing for businesses (partnerships, S corps, C corps)
Annual income tax filing for individuals (sole proprietors, contractors)

Frequently Asked Questions

Close and Open IconA graphic of a plus and minus icon that represents the action to close and open.
As an event planner, how can accounting services help me manage my expenses and revenue effectively?

As an event planner, proper financial management is crucial for your business. Accounting services can help you significantly by managing your expenses and revenue effectively. Primarily, they provide real-time oversight of your financial position, making sure you are always aware of your income, outstanding invoices, and pending payments.

A quality accounting service will also assist with budget planning and financial forecasting to ensure your events are financially feasible and profitable. By analyzing trends in income and expenditure, accounting services can offer informed suggestions for improving your financial performance.

Additionally, accounting services can help you with tax planning, ensuring you claim all legitimate expenses and are tax compliant. This means avoiding any penalties or interest payments for late or incorrect filings, which in the long run can save you substantial amounts of money.

In summary, as an event planner, accounting services are an essential part of keeping your business financially healthy, allowing you to focus on the core task of delivering exceptional events for your clients.

Close and Open IconA graphic of a plus and minus icon that represents the action to close and open.
What specific bookkeeping considerations are there for the event planning industry?

The event planning industry requires certain specific bookkeeping considerations. Firstly, it’s important to accurately track and classify various event-related expenses like venue rentals, decoration costs, entertainment booking, and catering services. Secondly, it's also crucial to keep track of multiple income streams such as ticket sales, sponsorship payments, or concessions revenue. Thirdly, monitoring and adjusting for outstanding payments and receivables from various vendors and clients can often be a complex process. Lastly, given the project-based nature of event planning, it's critical to implement a system for job costing to ensure the profitability of each individual event. Bench Accounting understands these unique needs and offers tailored bookkeeping solutions to effectively manage your event planning business finances.

Close and Open IconA graphic of a plus and minus icon that represents the action to close and open.
How can a dedicated bookkeeper help me with the financial aspects of organizing multiple events?

A dedicated bookkeeper can be a game changer when it comes to managing the financial aspects of organizing multiple events. They can handle the complex and time-consuming tasks such as managing budgets, tracking expenses, processing invoices, and ensuring timely payments. Their assistance can be invaluable in forecasting potential costs, identifying areas of overspending, and keeping your events profitable.

Moreover, with regular financial reporting, a bookkeeper can give you a clear picture of each event's financial performance, helping you make informed decisions when planning future events. This allows you to focus on the core aspects of the event planning process, knowing that the financial details are being professionally managed.

Lastly, a dedicated bookkeeper is also instrumental during the tax season. They can diligently account for all taxable incomes and deductible expenses related to your events, ensuring that you are in compliance with relevant tax laws and regulations while maximizing your tax savings.

Close and Open IconA graphic of a plus and minus icon that represents the action to close and open.
Does Bench outsource bookkeeping?

Nope! All bookkeeping is completed in-house.

Close and Open IconA graphic of a plus and minus icon that represents the action to close and open.
Will I have one point of contact?

Your bookkeeper will be your main point of contact, but at times you might hear from another member of your team. This is usually when your bookkeeper goes on vacation, is sick, or otherwise unavailable.

Close and Open IconA graphic of a plus and minus icon that represents the action to close and open.
How much time each month will I have to spend managing my Bench account?

We handle the bookkeeping for you but sometimes we’ll need your input, especially at year-end. On average, expect to spend 15 minutes each month answering questions for your bookkeeper, or uploading supporting docs.

Bookkeeping Services for Event planners

Discover how we can help you have better finances with a personalized demo from a Bench expert, ready to answer all your questions. Sign up as a customer today and get a free month of bookkeeping, valued at $299.

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

No credit card required. By clicking ‘Get Started’, I agree to Bench’s Terms & Privacy Policy.