Bookkeeping and Accounting for Coffee Shops

Looking for a bookkeeper and accountant for your coffee shop? We handle your books, giving you more time to focus on brewing the best cup. Try us for free.

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How Bench works with coffee shops

Experience effortless bookkeeping, income tax preparation, and filing managed by professionals—powered by one robust platform. Bench is your reliable partner for coffee shops.

We get you set up

Our team devotes time to truly grasp the workings of your coffee shop, responding to your queries, helping you connect your accounts, and demonstrating how Bench integrates with your business.

We do your bookkeeping

Each month, your dedicated bookkeeper sorts through your coffee shop transactions and prepares financial statements. Should they need any additional information from you, they'll reach out.

We deliver tax-ready financials

Our team of experts are well-versed in the tax regulations pertinent to the coffee shop industry and will tailor their strategy to meet your establishment's specific needs.

Here’s why coffee shops like you trust Bench with their bookkeeping and accounting

Get fast, unlimited support from our expert advisors

We're on top of your bookkeeping needs with frequent updates. Got urgent queries about your coffee shop's financials that simply can't wait? Rest assured, we will respond in under one business day.

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screenshot of Bench support app

Guaranteed accuracy in every detail

Our platform empowers your coffee shop to streamline data inputs from major providers, reducing errors and ensuring precise bookkeeping. We collaborate with popular vendors like Gusto, Stripe, Shopify, and Square—ensuring your financials are always spot on. Trust Bench with your coffee shop's financial management and focus on brewing the perfect cup.

See where you’re spending. Make smart decisions

Say farewell to towering stacks of receipts and lengthy manual record-keeping—we automate entries directly from your linked accounts. Gain insights from one central dashboard for your coffee shop, enabling simple comprehension of your financial health so you can confidently brew strategic decisions.

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Bench integrates with your favorite small business tools

We sync seamlessly with your financial accounts and tools to keep your books up-to-date and save you the time and effort of manually uploading documents.

Trusted by 25,000+ American small business owners

“Bench helped me replace QuickBooks, and save about 6 hours per month of horrible accounting work, which is priceless.”

CHRIS RONZIO

CEO, TRAINUAL
“This is the first year where it’s tax season and I don’t feel anxious one bit.”

DR. BUKKY KOLAWOLE

FOUNDER/EXECUTIVE DIRECTOR, RELATIONSHIP HQ
“Bench has lifted a giant weight off my shoulders and freed up my time so I can focus on earning money and working with clients, meetings and calls.”

HEATHER SHOLL

FOUNDER, THE VILLAGES GYM
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We know bookkeeping for Coffee Shops

The coffee shop industry is not only about brewing a great cup of coffee, but also navigating through the complexities of inventory management, daily sales recording, and understanding unique tax laws like implied tip credits. It involves getting accurate COGS (Cost of Goods Sold) and having the right process to track wasted and complimentary products. These issues could significantly skew your books if not managed correctly. Bench understands these unique challenges faced by coffee shop owners. With our online bookkeeping services, we provide dedicated bookkeepers familiar with the industry who handle all aspects of your financial management, allowing you to focus on serving the best coffee in town.

Our expert team at Bench not only understands the specific taxes and laws pertaining to the coffee shop industry, but also implements cutting-edge software to simplify these processes. Your bookkeeper can help you keep track of all sales and expenses, and prepare for tax season with tailored reports, including all necessary details related to sales tax, implied tip credits, or other industry-specific tax regulations. We go beyond simply handing off complex financial information—we provide clear, actionable insights so you can make the best decisions for your business. With Bench, you get access to real-time financial data that can supercharge your coffee shop business.

Simple, straightforward pricing for everything your business needs.

Get bookkeeping, tax prep, advisory, and filing with Bench's powerful, easy-to-use platform.

Choose Plan

Essential

Best for those looking for peace of mind and accurate financials done by professional bookkeepers.
$249/mo

billed annually

Dedicated bookkeeping experts
Accurate monthly books and year-end tax-ready financial packages
P&L, balance sheet and 1099 reporting
Unlimited communication with your bookkeeping team

Premium

Best for those looking for an all-in-one bookkeeping, tax advisory and income tax filing service.
$399/mo

billed annually

Everything in Essential plan
Dedicated team of licensed tax professionals to file your income tax return on time
Annual income tax filing for businesses (partnerships, S corps, C corps)
Annual income tax filing for individuals (sole proprietors, contractors)

Essential

Best for those looking for peace of mind and accurate financials done by professional bookkeepers.
$299/mo

billed monthly

Dedicated bookkeeping experts
Accurate monthly books and year-end tax-ready financial packages
P&L, balance sheet and 1099 reporting
Unlimited communication with your bookkeeping team

Premium

Best for those looking for an all-in-one bookkeeping, tax advisory and income tax filing service.
$499/mo

billed monthly

Everything in Essential plan
Dedicated team of licensed tax professionals to file your income tax return on time
Annual income tax filing for businesses (partnerships, S corps, C corps)
Annual income tax filing for individuals (sole proprietors, contractors)

Frequently Asked Questions

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What specific expenses should I track in the accounting books for my coffee shop?

You should track various expenses for your coffee shop such as the cost of raw materials (coffee beans, milk, sugar, baking ingredients etc), labor costs, rent or mortgage of your space, utilities, marketing and advertising expenses, equipment purchase and maintenance, licenses and permits, insurance, employee benefits, and supplies. You should also track any other incidental costs related to your business. This will ensure you have an accurate understanding of your business's financial health.

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How does the seasonality of my coffee shop's revenue impact my financial forecasting and bookkeeping practices?

Seasonality can significantly impact your coffee shop's revenues, which in turn affects your financial forecasting and bookkeeping practices. For instance, you may see increased sales during colder months when people are more likely to purchase hot drinks. This fluctuation means that your forecasting needs to account for such seasonal changes to accurately predict your financial performance, manage cash flow, and plan for future growth.Your bookkeeping practices will also need to reflect these seasonal revenue changes. It involves recording higher revenues in certain months and lower revenues in others. Proper bookkeeping can enable you to identify seasonal trends more precisely, which will augment your forecasting accuracy and business decisions. Given the intricacies of managing seasonal businesses, having a professional bookkeeper could be invaluable in maintaining accurate records and ensuring robust financial management.

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What are some tax deductions that are typically overlooked in the coffee shop industry?

Some common tax deductions often overlooked in the coffee shop industry include:1. Equipment Depreciation: Expensive machinery like coffee machines, grinders, or refrigerators can be written off over their lifespans.2. Repairs and Maintenance: Any costs associated with maintaining and repairing your equipment can be deducted.3. Employee Expenses: Training costs, uniforms, meals, and any perks given can be deducted.4. Business Insurance: The premium you pay for your business insurance is fully deductible.5. Advertising and Marketing Costs: From social media ad campaigns to menu printing, these costs can be deducted.6. Accounting and Legal Fees: Professional services hired for accounting or legal matters can be tax deductible.7. Utilities: This encompasses electricity, water, and even wi-fi expenses.8. Interest on Business Loans: If you took a loan to start or expand your coffee shop, the interest paid on that loan is tax-deductible.9. Smallwares: Items such as dishes, silverware, glasses, and other serving equipment can be deducted.10. Green Initiatives: If your coffee shop is involved in any eco-friendly practices, you may be eligible to deduct those expenses. It's always recommended to consult with a professional bookkeeper to ensure you are maximizing your deductions while staying compliant with tax regulations.

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Does Bench outsource bookkeeping?

Nope! All bookkeeping is completed in-house.

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Will I have one point of contact?

Your bookkeeper will be your main point of contact, but at times you might hear from another member of your team. This is usually when your bookkeeper goes on vacation, is sick, or otherwise unavailable.

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How much time each month will I have to spend managing my Bench account?

We handle the bookkeeping for you but sometimes we’ll need your input, especially at year-end. On average, expect to spend 15 minutes each month answering questions for your bookkeeper, or uploading supporting docs.

Bookkeeping Services for Coffee Shops

Sign up for a Bench trial, and get one month free. If you decide to go with us, we’ll take bookkeeping off your plate—for good.

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