Bookkeeping and Accounting for Gyms

Need a bookkeeper and accountant for your gym? We've got your finance workout covered. We do your books, so you can focus on keeping your clients fit and healthy. Try us for free.

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How Bench works with gyms

Join the fitness revolution with peace of mind. With Bench, get your bookkeeping, income tax prep, and filing done by professionals—powered by one robust platform. Bench works with gyms.

We get you set up

Our team puts in the effort to fully comprehend your gym, addresses your queries, assists in connecting your accounts, and demonstrates how Bench can provide solutions for your business.

We do your bookkeeping

Every month, your personal bookkeeper will sort through your gym's business transactions and generate comprehensive financial reports. If they need any additional information, they'll reach out to you directly.

We deliver tax-ready financials

Our team of experts is well-versed in gym-centric financial regulations and will tailor their methods to meet your fitness business' specific requirements.

Here’s why gyms like you trust Bench with their bookkeeping and accounting

Get fast, unlimited support from our expert advisors

We'll consistently provide you with your gym's financial health updates. Have urgent questions regarding your financials? You’ll receive a response from us within one business day or less.

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screenshot of Bench support app

Guaranteed accuracy in every detail

Our platform enables you to automate data inputs from most leading providers, helping you bypass frequent errors. We collaborate with vendors such as Gusto, Stripe, Shopify, and Square—ensuring your gym's finances are consistently precise.

See where you’re spending. Make smart decisions

Say farewell to mounds of paperwork and tedious manual tracking—we automate data directly from your linked accounts. View the state of your gym business from one easy-to-understand dashboard. This allows you to pinpoint the health of your operation and make informed strategic decisions. Revolutionize your gym's bookkeeping with Bench.

people doing their bookkeeping at a table

Bench integrates with your favorite small business tools

We sync seamlessly with your financial accounts and tools to keep your books up-to-date and save you the time and effort of manually uploading documents.

Trusted by 25,000+ American small business owners

“Bench helped me replace QuickBooks, and save about 6 hours per month of horrible accounting work, which is priceless.”

CHRIS RONZIO

CEO, TRAINUAL
“This is the first year where it’s tax season and I don’t feel anxious one bit.”

DR. BUKKY KOLAWOLE

FOUNDER/EXECUTIVE DIRECTOR, RELATIONSHIP HQ
“Bench has lifted a giant weight off my shoulders and freed up my time so I can focus on earning money and working with clients, meetings and calls.”

HEATHER SHOLL

FOUNDER, THE VILLAGES GYM
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We know bookkeeping for gyms

At Bench, we understand the distinctive bookkeeping needs of gym owners. Every gym operates in its own unique way, dealing with membership subscriptions, hourly services costs, equipment depreciation, and specific industry tax obligations. These complexities can often lead to bookkeeping errors, misunderstandings, and the missed opportunity for crucial tax deductions. Our easy-to-use software, combined with a team of professional bookkeepers well-versed in the financial intricacies of gym management, allows us to provide seamless bookkeeping solutions tailored to the fitness industry. We can track and manage every financial transaction, giving you accurate, real-time insights into your gym's financial health, helping you make confident business decisions.

At Bench, we specialize in navigating the unique tax landscape encountered by gym owners. This includes understanding industry-specific write-offs, such as fitness equipment purchase and maintenance costs, trainer certification costs, or purchased fitness classes. Additionally, we strive to keep you in the clear with laws and regulations surrounding employee classification, which is a common issue in the fitness industry with independent contracting trainers. We are also able to handle sales tax issues surrounding your merchandise sales. As a result, come tax season, you can rest easy knowing your gym's financials have been accurately managed all year long, ensuring a smooth process. In this way, we provide an unmatched, comprehensive bookkeeping service. Let Bench handle your books, so you can focus on keeping your clientele fit and active.

Simple, straightforward pricing for everything your business needs.

Get bookkeeping, tax prep, advisory, and filing with Bench's powerful, easy-to-use platform.

Choose Plan

Essential

Best for those looking for peace of mind and accurate financials done by professional bookkeepers.
$249/mo

billed annually

Dedicated bookkeeping experts
Accurate monthly books and year-end tax-ready financial packages
P&L, balance sheet and 1099 reporting
Unlimited communication with your bookkeeping team

Premium

Best for those looking for an all-in-one bookkeeping, tax advisory and income tax filing service.
$399/mo

billed annually

Everything in Essential plan
Dedicated team of licensed tax professionals to file your income tax return on time
Annual income tax filing for businesses (partnerships, S corps, C corps)
Annual income tax filing for individuals (sole proprietors, contractors)

Essential

Best for those looking for peace of mind and accurate financials done by professional bookkeepers.
$299/mo

billed monthly

Dedicated bookkeeping experts
Accurate monthly books and year-end tax-ready financial packages
P&L, balance sheet and 1099 reporting
Unlimited communication with your bookkeeping team

Premium

Best for those looking for an all-in-one bookkeeping, tax advisory and income tax filing service.
$499/mo

billed monthly

Everything in Essential plan
Dedicated team of licensed tax professionals to file your income tax return on time
Annual income tax filing for businesses (partnerships, S corps, C corps)
Annual income tax filing for individuals (sole proprietors, contractors)

Frequently Asked Questions

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How does bookkeeping for a gym handle membership fees and other recurring revenue?

Bookkeeping for a gym involves manually or automatically recording membership fees and other recurring revenue on a consistent basis. This is typically done using accounting software that keeps track of all transactions. The bookkeeper will record each membership payment as income once it's received.

For recurring revenue, a bookkeeper sets up a system that automatically records the transaction each time it occurs in the time interval specified, for example monthly or annually. Any overdue payments from members are carefully monitored and follow-up actions are taken to ensure the revenues are collected.

The goal is to accurately reflect the financial status of the gym through organized records, which is critical for making informed business decisions.

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What kind of expense tracking is necessary for maintaining gym equipment and facilities?

Expense tracking for gym equipment and facilities involves keeping track of various costs. These can include the initial purchase cost of the gym equipment, routine maintenance, and repair costs. Also, costs incurred for maintaining the premise such as utility bills, cleaning and sanitization costs, and any potential renovation or upgrade expenses need to be tracked.

Furthermore, the costs associated with gym software, staff salaries, and any other operational costs are necessary for comprehensive expense tracking. Keeping a clear and thorough record of all these expenses can help in effective financial planning and management, eventually leading to the successful operation of the gym.

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How does a bookkeeping service help with financial reporting and taxes for a gym business?

A bookkeeping service can significantly assist a gym business with its financial reporting and taxes in several ways.

Firstly, accurate bookkeeping ensures that your financial records are up-to-date and precise, which is essential for effective financial management. It aids in understanding the financial health of your gym business, assisting you to make informed decisions.

Secondly, bookkeeping services handle all documentation and paperwork which makes your tax filing process effortless. They ensure you are taking advantage of all eligible tax deductions and abide by the tax laws, thus preventing any potential penalties.

Finally, a bookkeeping service can provide useful tax planning strategies and tips to considerably reduce your tax liability. They can help detect any potential financial issues early on, and provide useful solutions to improve financial efficiency.

Overall, a professional bookkeeper not only takes the burden of financial management off your shoulders, but also contributes significantly to the development of your gym business.

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Does Bench outsource bookkeeping?

Nope! All bookkeeping is completed in-house.

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Will I have one point of contact?

Your bookkeeper will be your main point of contact, but at times you might hear from another member of your team. This is usually when your bookkeeper goes on vacation, is sick, or otherwise unavailable.

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How much time each month will I have to spend managing my Bench account?

We handle the bookkeeping for you but sometimes we’ll need your input, especially at year-end. On average, expect to spend 15 minutes each month answering questions for your bookkeeper, or uploading supporting docs.

Bookkeeping Services for Gyms

Sign up for a Bench trial, and get one month free. If you decide to go with us, we’ll take bookkeeping off your plate—for good.

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No credit card required. By clicking ‘Start a Free Trial’, I agree to Bench’s Terms & Privacy Policy.